Executive Assistant - US

About LemonEdge

LemonEdge is a next-generation accounting platform purpose-built for private capital markets. Our technology helps fund administrators and asset managers automate complexity, increase transparency, and scale with confidence.

With strong traction across North America and EMEA, LemonEdge is entering its next phase of growth, focused on enterprise customers, operational discipline, and deeper executive-level engagement with clients, partners, and investors. Our New York office is a critical hub for leadership, governance, and strategic activity.

Role Overview

We are hiring a highly capable, proactive Executive Assistant (EA) to support our CEO and Executive Leadership Team in the US. This is a high-trust, high-impact role that blends executive support, governance coordination, office operations, interview coordination, event delivery, and light people-project support.

The EA will sit at the center of the business, enabling leadership effectiveness, ensuring a strong executive governance cadence, and delivering a polished, professional experience for executives, candidates, clients, and internal teams.

Key Responsibilities

Executive & Leadership Support

• Provide comprehensive day-to-day support to the CEO and Executive Leadership Team.

• Manage complex calendars, priorities, and meeting schedules across multiple time zones.

• Coordinate domestic and international travel, including flights, accommodation, itineraries, and changes.

• Assist with preparation of leadership meetings, including agendas, briefing notes, and presentation decks.

• Act as a trusted gatekeeper and liaison for internal and external stakeholders.

• Support onboarding logistics for senior hires, including access, equipment, travel perks, and welcome packs.

• Act as the POC for the New York storage space.

• Assist with coordinating with TriNet for State Tax registration and Tax payments.

• Assist with US benefits.

• Assist with Employee Onboarding.

Executive Governance & Leadership Cadence

• Own and maintain the Executive Governance Calendar, ensuring clear visibility and coordination of:

• Board meetings and Board-related sessions

• Executive Leadership Team (ELT) meetings

• Strategic planning sessions and leadership offsites

• Key governance milestones and decision forums

• Work closely with the CEO, HR Director, and Finance leadership to ensure governance events are scheduled, prepared for, and followed through.

• Coordinate logistics for governance meetings, including calendars, meeting rooms, video links, travel, and materials.

• Track upcoming governance deadlines and prompt stakeholders on preparation requirements.

• Support organization and distribution of governance materials where required.

Office & Facilities Management (New York)

• Manage office access, including securing and administering building passes.

• Oversee the experience for office visitors, clients, and partners at 601 Lexington Avenue.

• Coordinate conference room bookings, meeting setups, catering, and AV requirements.

• Manage New York office storage, inventory, supplies, and equipment.

• Act as primary point of contact with building management and office vendors.

• Ensure the office environment consistently reflects LemonEdge’s brand, culture, and professionalism.

Events & Client Engagement Support

• Support the Head of Marketing in delivering US-based prospect and customer events.

• Assist with event planning, logistics, venue coordination, attendee management, and on-the-day execution.

• Work with Marketing and Directors to support a structured plan for C-suite client engagement, including executive briefings and hosted sessions.

• Coordinate leadership participation at industry events, conferences, and client meetings.

• Ensure all events and engagements are executed to a high standard and aligned with the LemonEdge brand.

Merchandise, Gifting & Client Touchpoints

• Manage US-based merchandise and gifting for new clients, existing clients, and prospects.

• Maintain merchandise inventory and oversee storage, packing, and distribution.

• Coordinate client gifting aligned to sales cycles, onboarding milestones, events, and relationship-building initiatives.

• Partner with Marketing and Sales to ensure gifting is timely, consistent, and on-brand.

Internal Coordination & Executive Operations

• Act as a connective point between Executive Leadership, Marketing, Sales, HR, and Operations.

• Support internal leadership meetings, offsites, and company events hosted in New York or London.

• Assist with internal communications, leadership presentations, and executive-facing materials.

• Ensure smooth coordination of logistics that enable executive priorities and company-wide initiatives.

Interview Coordination, Hiring & People Project Support

• Coordinate and schedule interviews across the US and global teams, including multi-stage and panel processes.

• Act as a point of contact for candidates, ensuring a smooth, professional interview experience.

• Manage interview logistics including calendars, meeting rooms, video links, and interviewer coordination.

• Partner with HR and hiring managers to keep recruitment processes running efficiently and on schedule.

• Support onboarding logistics, leadership onboarding, offsites, and internal people events as required.

• Handle sensitive people-related activity with discretion, professionalism, and sound judgment.

What Success Looks Like in This Role

• Executives are well-supported, prepared, and focused on strategic priorities.

• Governance meetings and leadership cadences run smoothly, predictably, and professionally.

• Interview processes are timely and deliver a strong candidate experience.

• The New York office operates seamlessly and reflects LemonEdge’s professionalism.

• Clients, prospects, and partners experience a polished, high-quality LemonEdge presence.

• The EA is viewed as a trusted partner to the CEO & ELT.

Ideal Candidate Profile

Experience

• 5+ years’ experience as an Executive Assistant or Office Manager supporting senior leaders.

• Experience supporting C-suite executives in a fast-paced, high-growth environment (SaaS, FinTech, or professional services preferred).

• Proven experience coordinating governance meetings, interviews, travel, events, and complex logistics.

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Skills & Attributes

• Highly organised, detail-oriented, and proactive.

• Exceptional communication and interpersonal skills, comfortable interacting at C-suite and client level.

• Highly confidential and trusted, with proven ability to handle sensitive executive, people, and company information with discretion and sound judgment.

• Calm under pressure with the ability to manage multiple priorities and shifting deadlines.

• Naturally collaborative with a service-oriented, ownership mindset.

• Enjoys being present in the office and creating a welcoming, well-run environment.

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Tools & Ways of Working

• Confident using Microsoft Office / Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

• Comfortable managing complex calendars, governance schedules, and video conferencing tools.

• Able to adapt quickly to new systems and tools as the business scales.

Working Model

• Hybrid role based in New York.

• Minimum 3 days per week in-office at 601 Lexington Avenue.

• Flexibility required to support executive schedules, governance cadence, and events.

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Core Benefits (US Based)

LemonEdge partners with TriNet to provide competitive benefits for US-based employees:

• Medical, dental, and vision insurance

• 401(k) with 3% employer match

• Health Savings Accounts (HSA)

• Health and dependent care reimbursement accounts

• Short-term and long-term disability insurance

• Life insurance, with optional supplemental coverage

• Employee Assistance Program (EAP)

There is no waiting period for core benefits.

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